Use Password Protection and Other Measures to Keep Data Safe

Most organizations, up to 60%, according to various sources, have made the shift to cloud-based business processes. Some of these businesses have done so because SaaS (software as a service) offers tremendous benefits. However, while the majority of SaaS vendors have good compliance and tight security, businesses should know how sensitive data is protected. By carefully choosing vendors, implementing access policies, keeping sensitive data out of the cloud, using security measures and performing regular audits, companies can keep information secure. These tips are covered in detail in the sections below.

Selecting an SaaS Vendor

The best security starts with the SaaS vendor. Businesses should choose vendors who offer security features such as password protection, data encryption, and user controls. It’s also important to understand vendor processes as well as data storage, backup, and recovery. Top vendors should be willing to provide references to show their commitment to security.

Implementing an Access Policy

Businesses should have access policies that limit who can get to sensitive info, and from where. Some companies may find it easier to allow employees to access corporate resources only from work computers, rather than personal devices that may not have updated antivirus software.

Avoiding Sending Sensitive Data to the Cloud

If data is extremely sensitive, it should be kept away from the cloud. One of the biggest advantages of cloud computing is that its integration allows access to multiple functions from a single point. However, it’s not necessary to have all data available via the cloud. Sensitive data should be stored locally for increased security.

Employ Security Measures

Securing data is the responsibility of the IT department and the SaaS vendor, but users play a role as well. Employees should create strong passwords and keep machines’ antivirus software updated. Secure password recovery protocols can boost security, particularly where business workforces are mobile.


Finally, business owners should ensure regular auditing of security measures. While most SaaS vendors use third-party auditors, businesses should have in-house auditing processes as well.

In the past, companies were reluctant to employ cloud solutions because of security concerns. Technological advances have minimized those risks, allowing the benefits of SaaS to outweigh the dangers. However, companies can mitigate risk even more by using these tips to secure sensitive data.